Chairside Ready Alert Privacy Policy
Effective date: April 24, 2026
Last updated: April 25, 2026
This Privacy Policy explains how Chairside Ready Alert (“the App”, “we”, “our”, “us”) handles information when you use the app on Windows and macOS.
1. Summary
- Chairside Ready Alert is designed for communication on a local area network (LAN).
- The App does not require user accounts and does not sell personal data.
- Most data stays on your device and on your local network.
- The App does not include third-party analytics or advertising SDKs.
- The App is not an emergency notification, life-safety, patient-monitoring, or clinical decision-support system.
The App processes the following categories of information to function:
- User-provided workstation settings: station label, selected alert sound, volume, theme, default targets, network settings (such as manual peer IPs and port), and optional update manifest URL.
- LAN communication data: station labels, “Ready” messages, selected recipients, and message timestamps.
- Network metadata: local IP/peer IP addresses and connection state information needed to discover and connect devices on the LAN.
- Local diagnostic logs: startup and connection-status log entries stored locally to help troubleshooting.
3. Where Data Is Stored
Configuration and logs are stored locally on your device, for example:
- Windows:
%LOCALAPPDATA%\ChairsideReadyAlert\
- macOS:
~/Library/Application Support/ChairsideReadyAlert/
This may include:
chairside_ready_alert_config.json (settings)startup_log.txt and in-app connection diagnostics
The App does not operate a cloud database for your app usage data.
4. Network Behavior and LAN Risks
Chairside Ready Alert is intended for trusted local networks.
- The App uses UDP broadcast for peer discovery (default UDP port 50506). Approximately every 2.5 seconds, the App broadcasts a small JSON beacon containing the station label you choose (for example, “Doctor” or “Room 1”) and the TCP port the App listens on. Every device on the same local subnet — not only other Chairside Ready Alert installations — can observe these beacons.
- The App uses TCP for messaging between peers (default TCP port 50505). Message payloads include the sender’s station label, the chosen alert sound name, and a timestamp.
- The App’s local IP address and the IP addresses of other Chairside Ready Alert peers are visible to every device on the same LAN as part of normal network discovery.
- Message payloads and discovery beacons are designed for local network operation and are not end-to-end encrypted by the App.
- Device and network administrators are responsible for network controls (segmentation, firewall rules, VLANs, VPNs, endpoint protection) appropriate for their environment.
Important risk notice
If used on an untrusted, misconfigured, or publicly accessible network, other parties on that network may be able to observe or inject local traffic. Use only on secured internal networks managed by your organization.
5. Internet Access and Updates
How the App receives updates depends on how it was installed:
- Microsoft Store version (Windows): updates are delivered exclusively through the Microsoft Store. The App itself performs no update checks, no manifest fetches, and no internet downloads. The App makes no outbound internet connections in normal operation.
- Direct-installer version (Windows .ps1 / macOS .command): the App may access the internet only when the user manually clicks “Check for updates…”, to fetch a small JSON manifest from a configured URL, optionally download an update file, or open a release page in the browser. No automatic background update checks occur.
The App does not include third-party analytics, advertising, telemetry, or crash reporting that contacts external servers.
6. Data Sharing and Disclosure
We do not sell personal data.
We do not share usage data with advertising networks.
Data may be shared only:
- Across devices on your LAN as part of normal app operation.
- If required by law, regulation, legal process, or enforceable government request.
- If your organization configures update infrastructure operated by third parties.
7. Children
The App is intended for workplace/clinical operational use and is not directed to children.
8. Security
We implement reasonable technical measures in the App, but no method of storage or transmission is completely secure. You are responsible for securing devices and networks where the App is deployed.
9. Your Choices
You can:
- Disable or avoid update checks by not configuring update URLs and not initiating update checks.
- Remove local app data by uninstalling the App and deleting its local application data folder.
- Control LAN exposure through system firewall/network policy and by stopping network mode in the app.
Step-by-step instructions for each of the choices above (data folder paths, how to reset settings, how to disable updates, etc.) are in the FAQ.
Microsoft may independently collect telemetry, diagnostics, or transaction data when you acquire or use apps through Microsoft Store, under Microsoft’s own policies. This Privacy Policy covers data handling by Chairside Ready Alert itself.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will update the “Last updated” date above when changes are made.
For privacy questions or requests, contact:
Fieldcrest Dental PC
support@fieldcrestdental.com